Occupancy Clerk – RHF Corporate – Long Beach, CA

Job Category: Occupancy Clerk
Job Type: Full Time
Job Location: CA Long Beach

“The Mission of RHF (Retirement Housing Foundation), a national non-profit organization, is to provide affordable housing and service coordination for persons with limited incomes in an inclusive environment that enhances their quality of life physically, mentally, and spiritually. RHF is committed to serving its residents and their local communities.” Please visit our website at http://www.rhf.org for additional company information. RHF is an equal opportunity employer.

We currently have an open position for an Occupancy Clerk at our Retirement Housing Foundation located in Long Beach, CA.


  • We are in need of an Occupancy Clerk for our Occupancy Department at our corporate office in Long Beach, CA.

    This entry level clerical position assists the Occupancy Department by reviewing, recording and maintaining the data and waiting list information from all new rental applications, prepares letters and maintains the rejected applicant files, maintains file records for affordable properties, processes the departmental mail, obtains SAVE numbers from the Department of Homeland Security for proof of citizenship and other tasks assigned by the Director of Occupancy and Occupancy Manager.


    Receive, review and preliminarily approve project tenant applications based in accordance with project tenant selection plans. Prepare response letters for all incomplete and/or unqualified applications Applies waiting list numbers and inputs applications onto the project waiting lists using MPW software. Maintain updates of waiting lists by coordinating information with managers regarding applicant removal and cause of removal. This includes verifying the appropriate steps were taken by the site manager.

    Produce and monitor credit and criminal reporting for applicants. Maintain original files for all appeal letters and distribute copies for review.

    Respond to various occupancy inquiries from applicants providing site information, procedures for applying and mailing of applications.

    Sort, date and distribute all incoming mail and faxes to the Occupancy staff.

    Verify legal citizenship through the department of homeland security and provide SAVE numbers.

    Maintain Occupancy department files, equipment, supplies and storage needs.

    Assist with applicant rent up activities in new projects.

    Assist Occupancy department with data entry of move ins, certifications, HAP processing and TRACS submissions.

    Maintain excel spreadsheet of all denied applicants.

    Maintain excel spreadsheet of all incomplete applications. NEW

    Maintain updated tenant selection plans for each property.

    Other duties as assigned.


  • A high school graduate or equivalent with some office experience preferred.
    Experience with office equipment.
    Computer skills, (Microsoft Word and Excel, Outlook)
    Typing skills, 40 wpm

This is a Full-Time position.

If you are interested and qualified, please email resume to Crystal Torres at crystal.torres@rhf.org, phone#:5622575400 or fax to 5624308723.

You will be required to provide your COVID vaccination card or you may request a vaccine exemption form for medical or religious reasons. The vaccine exemption form MUST be approved prior to concluding the pre-employment requirements.

If a job offer is made, your employment will start after a successful completion of a drug test, references, and background checks as deemed necessary. The drug test must be completed within three (3) business days of the job offer. If the above pre-employment requirements are not successfully met, the job offer will be withdrawn.

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